How to choose compliantExport RepresentationService providers?

Enterprises should focus on verifying three core qualifications:

• Customs AEO certification qualification(2025 New Edition Certification Standards)
• Yesforeign tradeForeign Trade Operator Registration Form
• Record - keeping certificate of international freight forwarder

It is recommended to request service providers to provide their customs credit rating records for the past two years, with priority given to AA or A-rated enterprises. A case involving an electronic components company showed that failure to verify the qualifications of an agent resulted in goods being detained at the port for 37 days, incurring additional storage fees of 120,000 yuan.

How are export agency services charged? Are there any hidden fees?

The standard fee structure includes:

• Basic service fee (0.8%-1.5% of cargo value)
• Customs declaration and inspection fees (charged per bill)
• Document processing fee (including FORM E and other certificates)

Please pay special attention to any potential additional charges:

• Customs inspection service fee
• Special packaging reinforcement fee
• Emergency Handling Fee (subject to a specified cap in the contract)

How to handle foreign exchange payment and receipt risks in export agency?

It is recommended to adopt a triple protection mechanism:

• Use Sinosure short-term export credit insurance
• Agreed TT payment with 30% deposit in advance
• Set additional terms for L/C document submission (e.g., the latest 2025 amendments to UCP600)

A textile company reduced its bad debt ratio from 7.2% to 0.5% through a combined solution, while improving capital turnover efficiency by 40%.

Export DrawbackHow exactly should this be done? What materials need to be prepared?

Tax refund process under agency mode:

• Signing a tripartite agreement (manufacturer, trading company, agent)
• Prepare the "two lists and two tickets":
  • Customs Declaration Form (2025 New Version Electronic Customs Declaration Form)
  • Shipping Order
  • Special VAT Invoice
  • export invoices

The tax refund cycle has been shortened to 15 working days (a 30% acceleration compared to 2023), but special requirements for cross-border RMB settlement must be noted.

How can agency exports ensure the safety of goods transportation?

It is recommended to clearly specify four key clauses in the transportation agreement:

• Division of Transportation Responsibility (FOB/CIF Selection)
• Standard for Cargo Damage Compensation (referring to the latest interpretation of INCOTERMS 2025)
• Emergency plan response time
• Insurance Coverage (It is recommended to purchase All Risks insurance)

What compliance issues should be considered when exporting special commodities?

Special requirements for different categories:

• Lithium Battery: UN38.3 Test Report + MSDS Documents
• Food: Health Certificate from Importing Country (e.g., FDA New Regulation 2025 Edition)
• Chemicals: GHS-compliant labels and SDS documents

A new materials company suffered a loss of over 2 million yuan after an entire container of goods was returned at the Port of Rotterdam due to failure to update the annexes of the REACH regulation.

Cross-border E-commerceWhat are the differences in proxy services under this mode?

Special attention required:

• Selection of 9710/9810 regulatory codes
• Requirements for overseas warehouse data integration
• VAT Tax Payment Agency Service

It is recommended to choose an agency company with comprehensive cross-border e-commerce service qualifications, as the new regulations in 2025 require all cross-border e-commerce data to be connected to the Single Window platform.