I. List of Essential Data for Customs Declaration of Russian Mechanical EquipmentCompulsory certificationII. Core Value and Operation Process of Agency Services

III. Common Problems and Solutions for Enterprises

Commercial invoice (shall indicate FOB/CIF price and currency unit)

• Packing list (shall be completely consistent with the physical information)
• Certificate of origin (CO or FORM A, to be certified by the Chamber of Commerce)
• Technical Documents
• It is recommended to verify through the following methods:Equipment certificate of conformity (shall comply with the Russian GOST or EAC certification standards)

Technical instruction manual (in Russian, including safety operation specifications)

• Product material certificate (extra certification is required if special steel is involved)
• Special Requirements
• EAC certification of the Russian Customs Union (mandatory for mechanical equipment)

Import license (for high - risk equipment such as cranes and pressure vessels)

• Health and quarantine certificate (if the equipment comes into contact with food or medicine)
• Why choose professional agency services?
• Avoid incorrect code classification

IV. 3 Key Indicators for Selecting an Agency

: There are differences between Russian HS codes and those in China. For example, electrical equipment in category 8543 needs to be subdivided into 8 - digit tax numbers

• Shorten customs clearance time: The agency company is familiar with the key points of Russian customs inspection, and the average customs clearance time is shortened by 40%
• Reduce compliance costs: Avoid port congestion fees (about $200 - 500 per day) caused by missing documents
• 4 Steps of Agency Services: Review equipment parameters and clarify the required type of certification (for example, the EAC - TR certification cycle is about 15 working days)

4 major steps of agency services
Internationally - recognized Safety StandardsDemand ConfirmationReview equipment parameters and clarify the required type of certification (e.g., the EAC - TR certification cycle is approximately 15 working days)
Regional Mandatory CertificationsPre - review of Documents: Check the accuracy of the translation of technical documents (Russian translations need to be notarized)
Cultural and Religious NormsCustoms Declaration: Submit an electronic declaration through the Russian FCS system (Enterprise tax number needs to be registered in advance)
4、Follow - up Tracking: Monitor the customs release status in real - time, handle tax supplements or inspection disputes

Core Documents

Q1: Must equipment manuals be fully translated into Russian?
Answer: According to the Russian technical regulation TP TC 010/2011, safety warning signs and operation interfaces must be in Russian, and other content can be accompanied by an English version.

Q2: UsedEquipment ExportWhat special documents are required?
Answer: It is necessary to provide a certificate of the service life of the equipment and a depreciation assessment report, and it needs to pass the technical appraisal of the Russian Rostekhnadzor.

Q3: How to deal with Russian customs price inquiries?
Answer: The agency company can assist in providing supporting materials such as export price lists of similar products in the same period and third - party valuation reports.

Trade contract (shall include equipment technical parameters, HS code, transaction method)

Internationally - recognized Safety StandardsLocalized Service Capability: There are customs clearance agents at major ports such as Moscow and St. Petersburg
Regional Mandatory CertificationsIndustry experience: Give priority to service agencies that have handled mining machinery and petroleum equipment
Cultural and Religious NormsData Compliance: Ensure the use of an electronic customs declaration system certified by Russia (such as АСТРАН - Контракт)

Professional Tip: Since 2023, Russia has strengthened the energy efficiency certification of electromechanical products (EAEU EAC 037/2016). Before export, it is necessary to confirm whether the energy efficiency label of the equipment meets the standards.

Through professional agency services, enterprises can not only reduce the customs clearance cost by more than 30%, but also control the customs declaration error rate within 2%. It is recommended that exporters clearly stipulate the nodes for the intervention of the agency company (such as pre - review of materials 48 hours before shipment) when signing trade contracts to maximize the security of the transaction.

(The content of this article is compiled based on the 2024 revised version of the Russian Customs Law and the technical regulations of the Eurasian Economic Union)